2017-09-27: Greip™ user interface update on Thu 28 Sep 2017 2017-07-24: Greip™ Complete and Greip™ Plus: IP Management - Add a target value or zone for a graphical report 2017-06-14: Changes and updates on Greip™ Service 2017-05-24: Greip™ Complete: Reporting Greip™ report reminders to multiple recipients 2017-05-05: Adding a recipient to Greip™ workspace 2017-05-05: Import a deadline or an action date to your calendar 2017-04-18: Changes and updates on Greip™ solution 2017-03-14: Greip™ Complete: Reporting Greip™ report acceptance allows you to add multiple recipients 2017-03-07: Address book and groups on Greip™ 2017-02-10: Recent updates on Greip™ service 2017-01-23: Greip ™ service moves to a new data center as planned – Service break on Sat 28th January 2017 between 14-16 EET 2017-01-16: Update for adding documents on Workspaces 2017-01-16: Update for text editing on Workspaces 2016-12-21: Greip Complete: Changes in handling the inventor info in Invention and Idea tools 2016-12-21: Greip Complete: Changes in Inventor information handling in IP Management 2016-12-21: Changes in Administration menu structure 2016-12-13: Workspace actions without statuses 2016-11-17: Changes to patent case types! 2016-09-30: Changes in written format: Koreas, Eurasia (EAPC) and International design 2016-09-14: Improvements to Mobile Usability of Greip™ Service 2016-07-27: New features to Workspace advanced search 2016-06-16: Enhanced My Portfolios 2016-06-16: New options for advanced charts 2016-05-24: New Features in Invention Tool 2016-05-24: Changes in User Account Management 2016-05-24: Usability improvements for Search tools 2016-05-12: New Field for Owner Information on Cases 2016-05-12: Comment Log

News

2017-09-27: Greip™ user interface update on Thu 28 Sep 2017

Upgrade will cause a short service break starting on Thu 28 Sep 2017 at 5 PM (EET). Please note that it is not possible to use the service during the break. We apologise the inconvenience caused by the service break.

2017-07-24: Greip™ Complete and Greip™ Plus: IP Management - Add a target value or zone for a graphical report

You can now define a target value or zone for the graphical reports. Option to add target value or zone is appearing when you select column, line or bar chart. You can mark there label and either single value (start) or a zone (start to end).

 

 

2017-06-14: Changes and updates on Greip™ Service

Greip™ Complete, Greip™ Plus and Greip™ Express: Workspaces

Adding recipients to a Workspace is now easier as Case Responsible and Agent has been moved to the top of the drop-down menu, if the Workspace is connected to a Case and the information is set for the Case.

You can check what kind of notifications has been sent to recipients and when from the notification log on Greip™ Workspaces. Notification log can be viewed by clicking the i-icon next to reciepient name on the Workspace.

Greip™ Complete: Workspaces

Workspaces Advanced search form has new search options. You can now search with customised fields of Cases and Families, and also Decision of Decision Items. Decision is also added as a column on the search result list.

Greip® Complete: IP Management

There is a new Case type for trademarks: Unregistered trademark. This case type is available for owncases.

It is now possible to mass update links to IPR Families and Cases on Related to field. With Related to field you can link cases and families together. Mass update enables updating large numbers of cases at once.

The Agent can now update Organisation/Unit field of a Client case. The Agent can update the Organisation/Unit information only after the case has been saved with the Client company information. The Agent needs to be the case responsible Agent and to the Organisation/Unit field can be only chosen values set on the Client company Greip™ settings on Admin > Org./Units. The Orgasanisation/Unit information can be used to limit visibility of the cases for the Client user accounts or to create searches and reports.

Cost estimates has been added to Graphical reports as a new value for Y axis.

Greip™ Complete: Inventions

Invention Reports can now be imported to Greip™ Inventions as mass update. Greip™ Service Desk will help you if you need any assistance in importing Invention Reports.

Inventions Tool Admin user can help Inventors already on drafting phase of the Invention Report. Admin users can search the Invention Reports on Draft mode with search option Status is Draft. Please note! Invention Report drafts have been removed from the search result with Status is All. Admin users can also edit the Invention Report on behalf of the Inventors.

Invention Report customised fields can be set visible on read mode on other Invention Report tabs. E.g. Information from Evaluation tab can be shown on Invention Report form tab, so Inventors could see some parts of the evaluation, or research project information from Invention Report form tab can be shown on Internal tab. Visibility can be set to any customised field.

2017-05-24: Greip™ Complete: Reporting Greip™ report reminders to multiple recipients

Now it is possible to define multiple recipients for Reporting Greip™ reports. In Settings (Setup > Notification settings > Reporting Greip™ notifications) you can define a recipient for all Reporting Greip™ report notification copies. You can also define different options for Reporting Greip™ default recipient.

Rules are checked row by row from the top until first match is found. Example by settings on below, report notifications related to a patent case are sent to Raimo Insinööri and Pekka Patent. While notifications related to a trademark case of R&D unit are sent to Heikki Kinnunen and Liisa Laitosjohtaja.

2017-05-05: Adding a recipient to Greip™ workspace

We have opened possibility to add a recipient to an action workspace by any of the logged in recipients of the workspace. You can always add Greip™ users as recipients and if owner of the workspace has set the security level to lower level, then you can also add e-mail recipients. If you would like to add a recipient outside your organisation, you might need to add the user to your Greip™ address book.

2017-05-05: Import a deadline or an action date to your calendar

We brought to the Greip™ solution a possibility to import deadlines to your calendar. You will find a link to the calendar item next by any due date or deadline, where you can open and save the .ics file to your calendar. File format (.ics) is used and supported by all common calendar applications.

2017-04-18: Changes and updates on Greip™ solution

Below is listed changes and updates we have done for Greip™ solution.

Changes on the Inventions

  • Share and Contribution fields can be marked as mandatory on the Invention Tool customisation
  • Invention information is mandatory, thus you can’t send an invention report without any inventor
  • Invention Tool search has new column: link to created family
  • A notification e-mail is sent to inventors about Invention report draft and any updates to the same

Changes on the Admin section

  • Customisation: possibility to use values from selected field
  • IP Landscape: possibility to customise fields

Changes on the IP Management

  • IP Management search has a new column: Title of the administrative member
  • Family will have title of the administrative member while family is created on the background
  • Inventor will have possibility to view his own inventions on IP Management section
  • IP Management advanced search: search for the last update of the grant and filing dates fields
  • Reporting tool: possibility to exclude countries from the report

Changes on the Workspaces

  • Workspace advanced search: added case and family information (including customised fields) as search criteria
  • Browser integrated spellchecker enabled on WYSIWYG editor
  • Case reference and recipient status added on the e-mail notification title and some clarifications done for the notifications

2017-03-14: Greip™ Complete: Reporting Greip™ report acceptance allows you to add multiple recipients

Person accepting the Reporting Greip™ report can add multiple recipients for the deadline workspace which is automatically created from the accepted report. An user or a group can be added as a recipient. When a group is selected, only Greip™ users are added as recipients. All recipients on the deadline workspace created will have status Action required.

2017-03-07: Address book and groups on Greip™

You can find address book from the top menu as an own section. On the address book you can view all organisation contacts and your personal contacts, you can add new contacts and create and manage groups. Contacts and groups can be used as recipients on workspaces, read and admin rights management on Portfolios, Invention report evaluators and default evaluators and as decision makers on Decision tool.

 

You can find more information about the Address book from Help-button on Address book page.

2017-02-10: Recent updates on Greip™ service

Workspace e-mail notifications has been updated. Related matter references are now visible on e-mail subject line. You can see your status from the new workspace assigned to you notification subject line (e.g. actions required). You can see case type and country of the related case or cases from the notification subject line.

 

Report chart edit functions has been moved behind edit icon. New feature is setting the divisional lines for the Y axis.

 

You can now select family members titles to be shown on family search results. On advanced search you can search with last edit time of grant and filing dates.

 

You can define Inventor Share and Inventor's contribution fields to be mandatory and editable from Invention report customisation section. You can select field values from similar type of the fields on Customisation section at Setup.

 

On Invention report and Internal data tab, you can check the update history of the invention report from arrow down icon.

 

If you save an invention report as a draft, all co-inventors will have an e-mail notification and link to the invention report draft.

2017-01-23: Greip ™ service moves to a new data center as planned – Service break on Sat 28th January 2017 between 14-16 EET

Greip ™ service moves to a modern Equinix data center in Helsinki.

The data center is certified with ISO 27001, ISO 9001, ISO 14001 and OHSAS 18001 certificates.

You can read more about Equinix: http://www.equinix.fi/services/data-centers-colocation/

By this change we want to be prepared for continued growth and international use of the service.

The data center change causes a service break on Saturday 28th January 2017 between 14-16 EET.

Apologies for any inconvenience caused by the break!

2017-01-16: Update for adding documents on Workspaces

There is a small enhancement for adding documents on a workspace. Documents can be added by drag&drop from your computer. You can also add documents via Add document dialog. Unfortunately adding documents by drag&drop doesn't work with Internet Explorer.

2017-01-16: Update for text editing on Workspaces

It is now possible to edit text of an activity and workspace comments with different text effects. You can have italic, bold, underlined and strikethrough text. You can add different indents, alignments, lists and colours for you text, and you can add links too. Text can be also copied and pasted from e.g. Word, Power Point or Excel files or from web sites.

2016-12-21: Greip Complete: Changes in handling the inventor info in Invention and Idea tools

The changes in handling inventor information in the Invention tool are mainly visual. The same changes apply also in the Idea tool for creator information.

As previously, adding an inventor happens by clicking + sign. The button is now located right after the inventor info on the left hand side of the field.

Add inventor by clicking + sign and search using name or email address. List of inventors matching the search appears after typing three characters and is narrowed accordingly when typing more to the search criteria. At the end of the search list, there is Add new inventor option and by clicking this, a new inventor record can be created in case relevant record doesn’t already exist.

The user submitting the invention report fills in name, email and employer info of the co-inventors. The other inventor information is filled in by each the inventor for themselves. Inventors do not have access to other information of their co-inventors than the name, email and employer info as listed above.

The management users handling the inventions can now access the complete inventor records directly from the invention without having to use the Inventors-register search.

2016-12-21: Greip Complete: Changes in Inventor information handling in IP Management

Previously in IP management section the inventor information has been free text. We have now created an inventor register where the inventor information is stored, and added Share and Contribution fields at case level. The inventor info is linked from the inventor register to the case and Share and Contribution info is saved per case on the case level.

Add inventor info by clicking + sign and search using name or email address. List of inventors matching the search appears after typing three characters and is narrowed accordingly when typing more to the search criteria. At the end of the search list, there is Add new inventor option and by clicking this, a new inventor record can be created in case relevant record does not already exist.

The agent marked on the case (excl. Berggren cases, related info in separate paragraph) can view inventors’ name, email address, nationality and postal address information. Agents can search and add inventors to the case from the clients’ inventor register as well as remove inventors from the case, but agent is not able to access the inventor register to modify or add new inventor records.

Inventors register appears now in the Admin menu. In the past the Inventors register has been available for organisations using Invention Tool only. Inventors register is still available in the Invention Tool as it has been previously. There is access to the same inventor register from the Admin menu and in the inventor list in the Admin menu there is mentioned the number of cases in the IP management section linked to the inventor record instead of the number of inventions in the Invention tool.

During the implementation of the new inventor information features, the free text inventors have been matched according to first and family name to the inventor register or created new inventor records in case relevant inventor record did not exist already.

In the cases handled by Berggren agents, the inventors’ names are linked to agents’ inventor registers. We have linked the agent’s and client’s inventor records to make connection from the inventor record to the relevant cases. Please note when updating inventor record that the information is updated on all cases in which the inventor appears. Also please note that in these cases it is not possible to add or remove inventors on the case and the agent‘s inventor record is not updated automatically according to the changes made in Greip Service. In case there is need for correction in the inventor information, please contact the agent.

The use of the inventor register also in IP management enables adding rights to inventors’ user account to access cases in IP mgmt in which the user is marked as the inventor.

2016-12-21: Changes in Administration menu structure

We have divided Administration menu into Admin and Setup menus.

Following functions have been moved to Setup: Customize and Select fields, Reminder settings, Financial periods, Document classes, Contract class management, Landscape admin and Invoice types.

These settings are typically defined during implementation phase and adjusted as necessary during the use.

From now on following functions are located in Admin menu: Accounts, Org. Units, Inventors, IP data import and export and local agent information.

In Admin menu there are tools for data mass updates as well as registers to be updated and maintained.

2016-12-13: Workspace actions without statuses

It is now possible to turn off the status changes on the workspace actions.

Owner and recipients (excl. email recipients, no license) are able to turn off (and turn on) the status changes as necessary.

The status changes are turned off/on in the beginning of the Communication-area on the action.

Once the status changes are turned off, the statuses are no longer visible on the action (nor on the workspace search result).

It is possible to search actions in which the status changes have been turned off by selecting “No status”.

The actions without status changes that are related to case/family are listed as open actions until the action is closed.

Both the Owner and recipients are able to close these actions where statuses are not in use. If a recipient closes the action the owner is notified.

2016-11-17: Changes to patent case types!

We have added new patent case types and updated case type names as follows:

Purpose of this change is to clarify the use of different case types and harmonise the use for reporting.

2016-09-30: Changes in written format: Koreas, Eurasia (EAPC) and International design

For the purpose of clarity and consistency we have updated the written format in Greip as follows:

Korea (South)
Korea (North)
Eurasia (EAPC)
International design

Some other minor amendments to the written format have also been made.

2016-09-14: Improvements to Mobile Usability of Greip™ Service

We have released mobile applications for the most common mobile device ecosystems (Android, iOS, Windows phone) to improve mobile usability of the Greip™ Service. The applications offer for the Greip™ User an easy and safe login to the service using a mobile device and directs the user to particularly mobile optimized service contents. Berggren also aspires to develop further features to the mobile application in the future.

The mobile applications naturally require existing Greip® username and password to the service. The username and password needs to be given the first time the application is used or when they have changed. Either the application or the mobile device needs to be protected with a pin number in order for the application to work. If an Android or iOS mobile device is protected with the device’s own pin number, the application does not require a pin number. Consequently, if the device is not protected with a pin number, the application requires the use of pin number. Windows phone devices always require the application to be locked with a pin number.

When the username and password have changed in the Greip™ Service, and if an Android mobile device’s own pin number lock has been actived and the application is not protected with a pin number, the updating of the username and password is activated automatically when the user tries to open the mobile application. In other devices (iOS, Windows phone) there is in addition also a Personal settings button with which the username, password and pin number can be updated.

The mobile applications can be uploaded into your device by clicking the icons below:

2016-07-27: New features to Workspace advanced search

We have added to the advanced search of Workspace activities a possibility to search the activities according to what tool or function the activities are related to in Greip™ Service. It is now possible to search for example activities relating to invention reports or portfolios.